Hall Hire FAQs

Find the answers to questions you may have about hiring Tintinhull Village Hall facilities for your events.

General Questions

The two main areas that can be booked include the Main Hall and the Meeting Room. The Main Hall can seat up to 170 people in cinema-style seating, 128 people at tables or be used by up to 180 people for dancing. The Meeting Room can accommodate up to 33 people seated or 50 people standing. The Meeting Room also has a small server.

Unfortunately our Hall does not have a Premises Licence, but has exemptions that allow hirers to use the facilities for a range of activities between the hours of 8:00am and 11:00pm. Full details of permitted activities can be found the Terms & Conditions

There are also a limited number of Temporary Entertainment Licences (TENs) available to the Hall each year, but these need to be arranged by hirers personally, after discussion with the Bookings Secretary. For more information on TENS visit the South Somerset District Council website

Our Hall’s facilities can be booked in blocks of 15 minutes (e.g. 5 blocks from 11:15am to 12:30pm) which MUST include time for any setting up or removal of any equipment. Please note that Hirers are not permitted to enter any of the booked facilities before the start of the booked period and must be completely clear before the end of the booked period. In addition, all functions must end by midnight at the latest, unless granted a specific extension by the Village Hall Committee

All hirers need to appoint a ‘Responsible Person’ to ensure that activities are conducted in a way safe from Fire. The locations of fire exits, fire extinguishers and toilets should be notified to all groups at the start of an event. These are displayed on a floor plan in the Entrance Foyer.

A First Aid box and Accident Book are kept in the Servery to the Meeting Room. Fire exits are to be kept clear of obstructions at all times. The number of persons on the premises must not exceed maximum capacities of the Main Hall and the Meeting room in order to comply with Fire Regulations

If hirers wish to store equipment or materials within the premises, they must first obtain the consent of the Bookings Secretary. No flammable substances are to be stored anywhere within the premises and any stored equipment or materials must not obstruct fire exits or prevent easy access to Hall users

The Village Hall insurance policy covers only Public Liability and loss caused by Fire, Theft or Storm damage. Regular hirers are advised to take out their own insurance to cover their activities and responsibilities. Occasional hirers may find that their household insurance covers some eventualities, but this should be checked with their insurance provider. Any materials, equipment or kitchen goods are left at the hall strictly at the owner’s risk

Hirers will be held personally responsible for ensuring that the premises are left in the same state as they were found upon entry unless a Cleaning Charge has been paid prior to the event. This will include the sweeping of floors, removal of all rubbish and recycling from the premises, flushing the toilets and ensuring that they are left clean and tidy and replacing any chairs, tables etc that may have been moved. No posters, decorations or notices are to be affixed to the walls by any means without the prior approval of the Bookings Secretary. No gambling, betting or lottery is permitted to take place on the premises.

If the kitchen or servery have been used during an event, hirers are to ensure that these are left clean and tidy, such that they can be used by the next hirer. All crockery and equipment should be cleaned and returned, and any food or perishables must be removed at the end of the event. Animals are strictly prohibited from the kitchen areas and the kitchen should not be used for any purpose other than for the preparation and distribution of food.

Apart from the control of entry referred to in “What times can I book the Hall for? “, hirers are responsible for the security of the Hall if they are the last to leave the premises. This includes ensuring that all internal lights, air conditioning and AV equipment are switched off, all fire doors closed and all external doors locked using the keycode provided. A report of any damage that may have been occasioned during the event is to be made to the Bookings Secretary as soon as possible. The Hall Management reserves the right to enter the premises without notice at any time during any event.

Hirers are to ensure that any activities for children under eight years of age comply with the provisions of the Child Care Act 2006 and that only fit and proper persons who have passed the appropriate Disclosure and Barring Service (DBS) checks have access to the children. Checks may also apply where children over eight and vulnerable adults are taking part in activities. Hirers should be made aware of the Village Hall Safeguarding Policy (to be found in the Display folder) and may be required to provide the Village Hall Committee with a copy of their DBS Check and Child Protection Policy.

Details of current hire fees and returnable deposits are shown on the Village Hall page . A deposit of up to £250 may be required for occasional hirers. This will be returned, less any deduction for minor damage or losses, provided that no nuisance has been reported by neighbours to the Village Hall Committee or Parish Council, whose decision in such matters will be final.

Bookings will be invoiced around the middle of the month prior to the booking(s) and payment must be made by the Due Date shown on the invoice.

Any cancellations or amendments must be made in writing to the Bookings Secretary at least ten days before the event is due to take place or the full hiring fee will be due. All bookings are accepted on the understanding that they are made in strict compliance with the Hall’s Terms and Conditions.

Opening and Closing the Village Hall

Depending on your booking time, you may need to open or close the Village Hall. Please refer to the Opening and Closing the Village Hall document for full instructions.